Volunteer Policy

Introduction

Many people give their time freely and willingly to help Badminton Hutt Valley (BHV) reach its goals by providing human resources along with new and fresh ideas to the organisation.  BHV fosters further education and sharing of experiences with new volunteers and appreciates the hard work of volunteers within the organisation.

We recognise and value the work of our volunteers and provide the support that is needed and have created a ‘Hutt Valley Badminton Volunteer Plan’. In this plan we outline how we will Recruit, Retain, Recognise and Replace volunteers to ensure smooth operations for all involved with Hutt Valley Badminton.

Volunteer Positions

The following volunteer positions are available:

President/Chairperson

The President/Chairperson is the principle leader of the BHV and has overall responsibility for the association’s administration.

Secretary

The Secretary is the chief administration officer of the BHV and must be a financial member of a Club affiliated to the Association. This person is the link between members, the management committee and outside agencies (Along with the Communications Officer).

Treasurer

The Treasurer is the chief financial management officer for the BHV who must be a financial member of a Club affiliated to the Association.

Volunteer Coordinator

The Volunteer Coordinator is responsible for the human resource planning, recruiting, selection, training and recognition of the BHV volunteers in conjunction with committee members.

Communications (Marketing and Promotions) Officer

The Communications (Marketing and Promotions) Officer is responsible for overseeing the implementation of the BHV communications and marketing plan.

Marketing and Promotions Officer

The Marketing and Promotions Officer is responsible for developing an overseeing the implementation of the BHV marketing plan.

Fundraising/Sponsorship Coordinator

The Fundraising and Sponsorship Coordinator is responsible for overseeing the sponsorship and fundraising activities of the BHV.

Health and Safety Officer

The Health and Safety Coordinator is responsible for overseeing the implementation of the BHV Health and Safety Policy.

Child Protection Officer

The Child Protection Officer is responsible for overseeing the health and wellbeing of all persons under the age of 18 associated with the BHV facilities, teams and Clubs through the implementation of the BHV Child Protection Policy

Coach Coordinator

The Coaching Coordinator is responsible for the coordination of all coaching activities within the BHV.

Building Manager

The Building Manager is responsible for all access, repairs and maintenance in and around the BHV facility.

Coach

Coaches are responsible for training athletes, analysing their performances, instructing in relevant

skills, to provide encouragement and you will also assist athletes to reach their full potential. We

have individual and team coaching options.

Team Managers

Team managers are responsible for organising teams, including players, accommodation and travel to/from tournaments.

Umpire

The umpire is responsible for a particular match and shall be in charge of the court and its immediate surrounds.  The Umpire shall ensure the match is conducted in accordance with the Laws of Badminton, the Rules and Regulations of BHV and any other regulations pertinent to the specific competition.

Referee

The Referee is in charge of tournament play. The referee shall ensure that the tournament is conducted in accordance with the Laws of Badminton, the Rules and Regulations of Badminton New Zealand, the and any other regulations pertinent to the specific competition.

General Tournament Official

General Tournament Officials are responsible for supporting tournament operations.

Photographer

The photographer is responsible for documenting action that occurs at tournaments and events happening at the BHV. The photos need to be of a high standard as they may be used on social media and for marketing purposes.

Catering Manager

The Catering Managers responsibilities include preparation and distribution of food, and overall organisation/operation of the kitchen during events/tournaments held at the BHV.

Event Director

The Event director is responsible for all pre-planning of a tournament; this will include liaising with the volunteer Co-Coordinator, gathering prize money (possibly through the Funding/Sponsorship Coordinator, entries and tournament set up (on Computer software). On tournament days you are an extra hand used where required.

Tournament Controller

The Tournament Controller is responsible for the ‘on the day’ running of a tournament, ensuring smooth transition of matches, results recording and upload to the internet.

Full job descriptions for each position are available from the Committee on request.

Invitation
We encourage Volunteer support in working towards our vision of “Badminton is one of the leading participation sports in the Hutt Valley”. Expressions of interest in Volunteering should be directed to the committee by emailing hvbadassoc@xtra.co.nz